Property Management Services

Help in acquiring Master Insurance Policies from licensed and established Insurance Brokers and Agents.

Manage all insurance claims for Board of Directors' review and submit approved claims.

Produce and distribute required notices for General Membership and Annual Meetings of the HOA membership.

Document reported homeowner violations for Board review and action.

Prepare Letters of Notification regarding violations of the HOA's Rules and CC&Rs as directed by the Board.

Maintain files and correspondence necessary for implementing Board directives.

Compile current homeowner name and address listings.

Receive and process all telephone inquiries promptly and professionally.

Provide prompt and professional resolution for Board and homeowner maintenance requests.

Maintain all correspondence, documents, vendor, and general files related to the Association's operation and management as directed by the Board.

Operate a 24-hour emergency telephone service with responses from experienced property managers.

Conduct regular on-site property inspections to identify common areas needing maintenance or repair.

Assist in acquiring bids and quotations for the repair and maintenance of the Association's common areas.

Verify all vendor Worker's Compensation and General Liability insurance policies and ensure compliance with necessary state licensing requirements.

Receive, review, and approve vendor invoices.

Supervise vendor obligations for recurring service and ensure compliance with contractual obligations.

Assist in drafting, adopting, and revising rules and regulations as deemed necessary and prudent by the Board.

Assist in forming and directing committees required for the efficient operation of the Association.

Cooperate with the Board and its counsel regarding proposed or pending litigation, including retaining legal counsel to protect the Association's interests.

Provide financial management services, including Monthly Financial Statements, Balance Sheets, Bank Reconciliations, Income and Expense Reports, Check Registers, Budget Comparison Reports, General Ledgers, Delinquency Reports, Reserve Account Status, and distribution of monthly billing to homeowners.

Collect and deposit all funds received on behalf of the Association in a bank account held in the name of the Association.

Prepare checks for signature and mailing by the Board.

Coordinate with the Association's Certified Public Accountants to prepare annual tax returns and audits.

Prepare annual 1099s, W-2s, and Pro Forma budget. Compile information for appropriate vendors to prepare the Annual Reserve Study.

Enforce the Association's collection policy.